Save space and money with the right storage!

Many different documents are used in the transportation and logistics industry. Digital documents, but also all kinds of receipts, bills of lading, invoices, for example. That amount is skyrocketing, especially as we order more and more online and more packages are delivered. Each package has its own waybill. Each truck has a load list. All those files must be kept for a number of years, and for tax purposes, even seven years and sometimes longer. The files should also be backed up again. Go figure.

Digital vs paper

The logistics industry is going more and more digital: there is a true digitization drive underway. That means more and more digital documents that need to be preserved and backed up. The larger companies have already made that move. But in subcontracting to smaller parties, a file is still turned back into a paper printout. In relatively many places, digital exchange is thus not yet in place.

Use primary storage?

All those digital files, large and small, require the necessary storage and backup space. These include many pdfs, but in some cases also film recordings. Often the “normal” present storage is used, but this is unfavorable. After all: primary storage just keeps growing. This method of storage is expensive, consumes energy, needs constant expansion and requires maintenance. It is better to separate active data, which is worked with regularly, from data that can go to the archive.

Save!

This will save you a lot of primary storage space. Granted, it requires an investment in archival storage space, but it is much cheaper, even in the long run. The savings are also in backup time and software licenses. But a bill of lading once recorded may not be changed. That’s why it doesn’t need to be backed up every day. This allows you to set up your storage the right way, resulting in the necessary savings (in terms of space and money!).